Chief Financial Officer


Job Summary
The Chief Financial Officer (CFO) provides both operational and programmatic support to the organization. The CFO supervises the finance unit and is the chief financial spokesperson for the organization. The CFO reports directly to the President/Chief Executive Officer (CEO) and directly assists other members of the leadership team in effective decision making, operations and financial management. The CFO communicates effectively with the CEO and the Board on all important matters related to the position, including: real or potential major variances from budget, potential cash flow issues, problems with major funding sources, any internal control problems, business office process issues, collection issues, and issues related to interfacing with clinical operations.

Position Goal
Provide leadership, direction, and management in the position’s duties with utmost customer care, compassion, and integrity in supporting the quality of care for the patients and the community.
Excellent and competitive benefits package offered which includes medical, dental, vision, disability and life insurance. Company matching retirement plan and generous paid time off to include vacation and sick leave accruals starting from the date of hire.

Financial Management
• In concert with the management team, prepare and monitor capital and operating budgets, and specific programmatic or grant budgets. Provide advice and guidance to senior management; implement controls to ensure adherence to approved budget.
• Develop and maintain systems of internal controls to safeguard financial assets of the organization and assure adequate funds available to meet the organization’s needs.
• Assure that all federal and state awards meet financial standards and requirements.
• Establish and monitor relationships and transactions with banking, investment and other financial institutions.
• Working with appropriate leadership, assist in the design, implementation, and timely calculations of wage incentives, commissions, and salaries for the staff, and the design and implementation of appropriate employment benefits plans. Establish and oversee payroll and employee benefits financial transactions.• Identify and appropriately manage risks associated with financial aspects of the organization. Adequately plan and prepare for periods of disaster and/or business interruption.

Procurement, Purchasing and Accounts Payable
• Ensure adequate controls are installed and that substantiating documentation is approved and available such that all purchases comply with Board policy and pass independent and governmental audits.
• Assist in identifying and maintaining vendor relationships. Assess prospective contracts and purchasing agreements and advise on financial terms, programmatic design and implementation matters.
• With Board approval, design and procure a schedule of insurance and liability coverage sufficient to protect the organization from unbudgeted loss. Work with appropriate staff to file and manage claims.
• Oversee the maintenance of the inventory of all fixed assets, including assets purchased with government funds, assuring all are in accordance with federal regulations.
• Oversee the financial and contractual aspects of contracted services, including pharmacy and laboratory, act as a liaison to vendors and assure compliance with federal and state requirements.

Accounts Receivable and Revenue Cycle
• Establish and maintain procedures to assure that all amounts owed to the organization are properly recorded and efforts are made to collect, in accordance with Board policy.
• Assist in setting fees for all services provided by the organization, including a sliding fee policy and scale compliant with requirements of funding agencies.
• Manages patient account billing and collection effort, establishing policy and procedures, and assuring internal audit and review of efforts and outcomes.
• Approve and maintain payer agreements and relationships.

Accounting and Financial Reporting
• Oversee the management and coordination of all fiscal and financial reporting activities for the organization including: income statements, cash flow and balance sheet reports and financial reports to funding agencies; assure reporting is accurate, timely and useful.
• Oversee the preparation of monthly and annual financial statements in accordance with U.S. GAAP and federal, state and other requirements.
• Attend Board and Committee meetings to present reports and respond to questions.
• Oversee the coordination and activities of independent auditors, ensuring all audit issues are resolved and all compliance issues are met.
• Assure that local, state and federal tax reports are properly filed.

Financial and Capital Planning, Business Development and Strategy
• Work with the President & CEO on the strategic vision including fostering and cultivating stakeholder relationships on city, state, and national level
• Participate in the development of the corporation’s plans and programs as a strategic partner. Work with the leadership team to ensure programmatic success through cost analysis support
• Participate in developing new business, specifically: assist the CEO and COO in identifying new funding opportunities, the drafting of prospective programmatic budgets, and determining cost effectiveness of prospective service delivery.
• Provide technical financial advice and knowledge to others within the financial discipline.

Management and Leadership
• Maintain policies and procedures for all areas of responsibility.
• Responsible for recruitment, training, supervision and evaluation of all assigned staff.

• Effectively and consistently communicate administrative directives to personnel and encourage interactive meetings and discussions.
• Work as an integral part of the management/leadership team to support the organization’s mission, vision, values and culture.
• Serve as a senior organizational leader and act on behalf of the CEO when requested.

Other duties as assigned.

• Not-for-profit accounting in accordance with U.S. Generally Accepted Accounting Principles, OMB Circulars A-133, A-110 and A-122, TANF program regulations and compliance requirements, and appropriate Code of Federal Regulations sections.
• Current trends and developments in ambulatory health care, including funding sources, financial management and patient accounts.
• Laws, regulations, and rules governing state and federal contractors/grantees.
• Organizational development, human resources, and program operations.
• General office software, particularly the Microsoft Office Suite and accounting/financial software
• Foster and cultivate business opportunities and partnerships.
• Create and assess financial statements and budget documents.
• Recognize and be responsive to the needs of all clients of the organization, including funding organizations, the Board of Directors, local community advocates, participants, and employers.
• Supervise staff, including regular progress reviews and plans for improvement.
• Communicate effectively in both written and verbal form.

Performance Requirements
• Ability to recognize and respect cultural diversity of patients and staff.
• Recognize and respond effectively to verbal, nonverbal, and written communication.
• Ability to follow established policies and procedures dealing with health care.
• Comply with established risk management and safety procedures.
• Able to establish and maintain effective working relationships with the public and health care team.
• Must respect the confidential nature of medical information.
• Working knowledge of standard concepts, practices, and procedures.
• Able to work efficiently and cope with emergency situations.
• Capable of using experience and judgment to plan and accomplish goals.
• Good computer skills and a working knowledge of Microsoft Office.
• Able to read and interpret documents such as charts, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
• Professional manner and appearance.
• Emotional and physical health sufficient to meet the demands of the position.
• Ability to stand for long periods of time.

Minimum Qualifications
• Completion of a bachelor’s degree in accounting, finance, business, or a related field at an accredited college or university or equivalent work experience.
• Completion of a master’s degree at an accredited college or university preferred.
• At least 7 years of experience related to the duties and responsibilities specified.
• Certified Public Accountant (CPA) desired.

Job Features

Job CategoryAdministration

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