The Human Resources Coordinator is responsible for coordinating and assisting and execution of employee recruitment, hiring, orientation and termination processes as needed. Additional responsibilities include assisting employees with benefits, maintain employee files both electronic and hard copy files. Coordinates, implements and supports employee initiatives including the annual benefits open enrollment, employee satisfaction survey, required state trainings and others and preparation of supporting reports as requested. Support board led Personnel Committee requests.
Provide administrative support in performing the positions duties and the team with utmost customer care, compassion, and integrity to improve the quality of care for the patients and the community.
Excellent and competitive benefits package offered which includes medical, dental, vision, disability and life insurance. Company matching retirement plan and generous paid time off to include vacation and sick leave accruals starting from the date of hire.
- Coordinates all the recruitment, hiring, new employee orientation and termination efforts.
- Prep new onboarding/orientation and conduct the orientation throughout the weeks.
- Participate in career fairs in person and virtually.
- Assist with development of HR policies.
- Conduct the process for the credentialing items for students, providers and CMAs.
- Assist with preparation of annual HR department operational and tactical goals.
- Process and respond to employee questions for various employee benefit programs, such as group insurance, life, medical and dental, accident and disability, insurance, pensions, investments, and savings; and health maintenance organizations and interact with vendors for enrollment, changes and termination of benefits.
- Coordinates and maintain human resources benefits such as disability insurance, medical and life insurance and vendor updates with each.
- Provide benefit new hire orientations, enrollments, and claims processing of insurance. Process and maintain all status reports and pay changes, both on computer and paper system.
- Schedules meetings and interviews as requested by the director of HR.
- Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
- Files documents into appropriate employee files.
- Assists or prepares correspondence as requested.
- Prepares new-employee files.
- Processes mail.
- Assist with employee files, assuring accuracy, compliance and confidentially. i.e.: unemployment claims, verifications, I9 status and State regulations.
- Done timely and accurately including redaction of all required information prior to filing after information is processed.
- Originate and maintain employee files regarding the tracking of raises and assist Payroll Clerk with benefit deductions or additions in company payroll system.
- Assist employees in filing health, dental, life, and all other related and deferred benefit claims.
- Assist with implementation of new benefit programs; arrangement and delivery of employee information presentations and enrollments.
- Maintain personnel files, assist with preparation of HR policies and updates documents as necessary.
- Update employee handbook changes and all employee correspondence, reports, and forms.
- Assist with obtaining statistics and information in renewal process of any Health, Life and Retirement plans as requested for annual open enrollment.
- Assist with preparation and setup of meetings designed to help employees obtain information and understand company benefits and other programs.
- Coordinating employee satisfaction survey and initiatives.
- Other duties as assigned.
- Must have a strong attention to detail.
- Serves as a liaison between human resources and all levels of employees, contractors, interns, students, temps and vendors as needed.
- Practices and adheres to the “Code of Conduct” philosophy and “Mission and Value Statement”.
- 4. Strong detail and organizational skills.
- Strong writing, communication and presentation skills, including the ability to gather, condense, and communicate information for presentation to staff and the Board as requested.
- Strong research and analysis skills.
- Effectively communicate with people in potentially stressful situations.
- 8. Demonstrate the highest level of ethical behavior.
- 9. Possess a work ethic that includes neatness, punctuality and accuracy.
- 10. Exhibit a professional, business like appearance and demeanor.
- 11. Maintains confidentiality of sensitive information
- 12. Willingness to travel between clinic locations if needed.
- 13. Ability to solve problems.
- 14. Ability to prioritize and allocate resources as urgencies change daily.
- 15. Ability to utilize Microsoft Word, Excel, PowerPoint, Outlook and learn new software as needed.
- Excellent keyboarding accuracy, syntax and proofreading ability.
- Bachelor’s degree in HR or related discipline preferred with minimum of Associate’s degree.
- Bilingual in English and Spanish is preferred.
- At least two years related experience required.
- Computer skills with Microsoft Windows and Office Professional (Word, Excel, and PowerPoint), including knowledge ability to learn new software programs.
Typical Physical Demands
The physical demands described herein are representative of those that must be met by a staff member to successfully perform the essential functions associated with this position. Because we are committed to inclusion of those with disabilities, reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions associated with their position.
- Carrying: Transporting an object, usually by hand, arm or shoulder.
- Lifting: Raising or lowering an object 25-50 pounds.
- Repetitive Motions: Making frequent movements with a part of the body.
- Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
- Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly.